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PortFest 2021 is postponed due to COVID-19 but will return in 2022.  

Vendor Application

PortFest is a great venue to connect with the community, and a good opportunity to highlight your handmade products unique to Redwood City. Our guests are most interested in high quality arts and crafts and will always come with an appetite to support unique food and beverage selections.  

 

If you are interested in becoming a vendor, please complete the vendor application form below 

 

Booth sites are assigned on a first-come, first served basis. We provide publicity for event vendors. Sign up soon, so we can promote your business. 

Vendor Information

  1. PortFest will provide one 10’x 10′ booth location (site only) per application.

  2. Electricity and water are not provided.

  3. PortFest will make all placement decisions for vendors for the good of the festival and for compliance with safety and health regulations. Vendors will be selected on a first-come, first-served basis.

  4. The event happens regardless of weather conditions. No refunds.

Vendor Responsibilities

  1. All safety, health, and fire regulations must be observed.

  2. Vendors are responsible for supplying their own equipment, including booth, chairs, tables, power and water.

  3. All booth coverings must be securely tied down.

  4. Each vendor is responsible for the condition of their site during and after the event. Vendors must leave their area in a safe, neat, clean, and orderly condition.

  5. Applicant must maintain workers’ compensation and employer’s liability insurance if applicable.

  6. Applicants must complete the application and mail a check payable to the Port of Redwood City within 10 working days.

  7. Site must be inspected by PortFest staff and approved for cleaning deposit return.

  8. Applicant must maintain workers’ compensation and employer’s liability insurance if applicable

  9. Applicant must have liability insurance with policy limit of $1,000,000. Certificates of insurance for this coverage must be provided with this application. Applicant must also provide a Certificate of Insurance and an Additional Insured Endorsement both naming the Port of Redwood City and its Board, the City of Redwood City and its Council, Labadie Productions, and their respective boards, officers, agents and employees as additional insured.

  10. Applicants must complete and include with this form the San Mateo County Temporary Event Permit application

Set up, breakdown and fees

Load-in starts at 8:00 a.m.  Plan to be in your booth area by 10:00 a.m. to be ready for visitors. All vehicles must be moved to parking area before 9:30 a.m. Pack up and area inspection: between 3:00 p.m and 4:00 p.m. No early departures, or in/out privileges.

Fee Breakdown 

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Check, cashier’s check, or money order payable to Port of Redwood City.  Information handed out by businesses must be free to the public.

Vendor Information

Mailing

Mail all forms and checks (made payable to Port of Redwood City) to: 2022 Info Coming Soon…

 

Applications will only be considered if they are complete and have all fees paid in full.

Deadlines

Applications with all required fees and permits must be received by September 1, 2022. 

 

Approved exhibitors will receive a vendor package 2 weeks prior to the event with information about booth site assignment, site map, set up information, parking and other details.

NON-PROFIT EXHIBITORS: Proof of 501 (C) 3 non-profit status must be supplied.

Vendor Application
 
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Thank you for applying!

 

Want to know more?

If you have questions about PortFest, check out our Frequently Asked Questions here.

 

If you need to contact us, please do so here.