BOARD OF PORT COMMISSIONERS
SPECIAL MEETING
WEDNESDAY – August 6, 2008
MINUTES
I. CALL TO ORDER
8:00 A.M.: Chairman Dodge, presiding
Commissioners Present: Commissioner Lorianna Kastrop; Commissioner Larry R. Aikins; Secretary; Richard S. Claire; Vice Chairman, Ralph A. Garcia, Jr.; and, Chairman, Richard A. Dodge
Commissioners Absent: None
Staff Present: Executive Director, Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director of Finance & Administration, Cynthia D. Hampton; Manager of Operations, Donald K. Snaman; Assistant Manager of Operations, Eric Napralla; Accounting Clerk, Linda Hawkins; and, Administrative Assistant, Margaret Astesano
Commissioner Kastrop led the Pledge of Allegiance.
II. APPROVAL OF MINUTES:
A Motion to Approve Minutes of Regular Meeting of July 23, 2008 was made by Commissioner Aikins and Seconded by Commissioner Garcia. The motion passed by a unanimous voice vote of all Commissioners.
III. CLAIMS:
A Motion to Approve Claims was made by Commissioner Kastrop and it was seconded by Commissioner Aikins. The motion passed by a unanimous voice vote of all Commissioners.
IV. RESOLUTION
A. RESOLUTION ACCEPTING BID FOR THE BOAT LAUNCHING FACILITY PROJECT AT THE PORT OF REDWOOD CITY; AUTHORIZING EXECUTION OF AGREEMENT FOR SAID WORK; AND DIRECTING RETURN OF SECURITY DEPOSITS
Click here to view the staff agenda sheet and documents for this item
Executive Director Giari explained that in June 2008 the Board approved contract documents for the Boat Launching Facility Project and that the project is being funded by a grant from the California Department of Boating & Waterways.
Don Snaman, Manager of Operations, explained that three bids were received for this project and the low bidder was Gordon N. Ball, Inc. from Alamo, CA with a bid in the amount of $788,788.00. The Port’s engineer, TransSystems Corp, has reviewed the bids and is recommending award of the contract to Gordon N. Ball, Inc. Port staff has reviewed the status of contractor’s license and bid bond and have found all to be in good order. Staff recommends execution of an agreement with Gordon N. Ball, Inc. upon approval by the DB&W.
Commissioner Kastrop inquired about any pending permits and Snaman replied that all agency permits are in hand. The only approval outstanding at this time is for DB&W to approve award of the agreement with Gordon N. Ball, Inc.
Snaman commented that the grant received from DB&W was for $1,080,400. The contracts with TranSystems and Gordon Ball, Inc. total $930,000 and Commissioner Aikins asked if any of those funds would be available for other improvements. Snaman said staff would discuss with TranSystems the possibility of designing additional improvements.
Chairman Dodge asked if this project would affect the ability of boaters to use the launch ramp and, if so, why the project was not scheduled after the end of boating season. Snaman explained that work must be completed within the environmental work windows, which is between June 1 and November 30. Use of the boat launch ramp will be interrupted but we will make every attempt to expedite completion of the project. Giari explained that the fish window closes on December 1 and does not reopen until June 1. The months of January, February, and early March have historically shown relativity heavy use of the boat launch ramp because of recreational fishermen going for sturgeon during those months.
Chairman Dodge commented that the collection of boat launching fees is currently on an honor system. He asked if it would be possible to install a system that would guarantee collection of fees for all boats that are launched using the remaining funds in the grant. Giari responded that a new parking ticket machine is included in the scope of work for this project.
Commissioner Kastrop asked how the public would be advised of the launch ramp closure dates. Snaman replied that notices will be posted at the boat launch ramp site on Chesapeake Boulevard, Spinnaker Sailing Center, the Port’s website, and various other locations visible to the public. The notices also will give alternate launch ramp sites.
A Motion to Adopt pending approval of the agreement by DB&W was made by Commissioner Garcia. It was seconded by Commissioner Kastrop. The motion passed by a unanimous roll call vote of all Commissioners present.
V. MOTION
A. MOTION APPROVING TASK ADDENDUM TO EMERGENCY MANAGEMENT TRAINING AND CONSULTATION ASSISTANCE AGREEMENT – (AANKO TECHNOLOGIES, INC.) TASK #6
Click here to view the staff agenda sheet for this item
Executive Director Giari commented that in December 2007 the Board approved an agreement with Aanko for Emergency Management Training and Consultation Assistance for Port Security. This item is a change order for a new task under that agreement. Eric Napralla, Assistant Manager of Operations, explained that the proposed project is for a Port Strategic Security Plan (PSSP), which will identify additional security projects and infrastructure at the Port. The PSSP was an approved project for funding in a grant award from the Governor’s Office of Homeland Security that the Port received earlier this year. The Port has received approximately $1.7 million from Port security grants in total and much of these funds have, and will be, used for improvements to infrastructure and security-related systems. The PSSP will identify additional projects that the Port can submit for funding under future federal and state grant programs.
Commissioner Aikins asked if the Port has a timeline for complying with the Transportation Worker Identification Card (TWIC) program. Napralla responded that the timeline for obtaining a TWIC card has been scheduled for April 2009. A timeline for the card readers and any additional items has not been determined at this time.
Commissioner Aikins next commented that in December 2007, $36,980 was approved under the Aanko contract for work to be completed in 2008 and approximately one-half of those funds have been expended to date. This change order is for an additional $15,000. Aikins asked if the remainder of funds in the existing agreement will be expended. Napralla explained that the Port has approved tasks that will use up most of the remaining funds from the existing agreement. The reason this item has been brought before the Board for approval today is because it is a separate and new task that is not included in Aanko’s original contract.
Chairman Dodge asked for additional clarification regarding any remaining funds that may be available in the original contract. Napralla replied that this project (PSSP) and remaining work from the existing agreement are eligible for reimbursement via grants that have been awarded to the Port. The Port may also use grant funds for future consultation in this regard as well.
Steve Longoria, President of Aanko Technologies, Inc., commented that every invoice submitted by Aanko is validated against the grants the Port has requested and, at this time, all of Aanko’s invoices are 100% reimbursable under grants the Port has received.
Commissioner Aikins commented that Napralla, Port staff, and Longoria should be thanked for their accomplishments in obtaining grant funding for security mandates.
A Motion to Approve was made by Commissioner Kastrop. It was seconded by Commissioner Claire. The motion passed by a unanimous voice vote of all Commissioners.
A Motion to Approve was made by Commissioner Kastrop. It was seconded by Commissioner Claire. The motion passed by a unanimous voice vote of all Commissioners.
VI. PUBLIC COMMENT:
None
VII. MATTERS OF BOARD INTEREST
Commissioner Garcia commented that he recently attended a meeting with the Mayor and members of the Boards, Commissions, and Committees regarding the new General Plan. Study sessions are being planned between some of the Committees and Commissions along with neighborhood meetings in the City. The Port Commission may attend a study session with the Planning Commission. Commissioner Dodge asked if there is a target date for completion of the new General Plan but Garcia was not aware of a specific date. Commissioner Claire commented that Port Commissioners should attend neighborhood meetings on a rotational basis to hear community opinions.
VIII. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari commented that the Commissioners would receive a memo regarding Port Security and Emergency Preparedness Training sessions, which they are encouraged to attend. The main purpose is to train Port Commissioners in their role as the Policy Group for Port security and emergency preparedness.
Another memo will be sent regarding Ethics Training, which is required for all public officials by the State of California. Several Commissioners have taken Ethics Training previously but all public officials are required to take the course every two years.
IX. ADJOURNMENT
At 8:38 a.m. Chairman Dodge requested that the Commission adjourn to its next regularly scheduled Meeting of August 13, 2008. A Motion to Adjourn was made by Commissioner Garcia. It was seconded by Commissioner Claire. The motion passed by a unanimous voice vote of all Commissioners.
City of Redwood City | Tide Chart | Contact Us |