BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – December 23, 2009
MINUTES
I. CALL TO ORDER
8:00 A.M.: Chairman Garcia, presiding
Commissioners Present: Commissioner Richard A. Dodge; Secretary Lorianna Kastrop; and, Chairman Ralph Garcia, Jr.
Commissioners Absent: Larry R. Aikins; Richard S. Claire
Staff Present: Executive Director, Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Manager of Operations, Donald K. Snaman; Manager of Development & Compliance, Eric Napralla; Administrative Assistant Margaret Astesano; and, Executive Assistant, Rita Artist
Commissioner Kastrop led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
Approval of the Minutes of Regular Meeting of November 25, 2009 was continued to the next Port Commission Meeting due to a lack of quorum of commissioners who attended the November 25th meeting.
A Motion to Approve Minutes of Regular Meeting of December 9, 2009 was made by Commissioner Dodge and Seconded by Commissioner Kastrop. The motion passed by a unanimous voice vote of all Commissioners present. Commissioner Claire was absent.
III. CLAIMS
A Motion to Approve Claims was made by Commissioner Dodge and it was seconded by Commissioner Kastrop. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Aikins and Claire were absent.
IV. RESOLUTION
A. RESOLUTION ACCEPTING BID FOR THE REMOVAL AND REPLACEMENT OF AST FUEL SYSTEM PROJECT; AUTHORIZING EXECUTION OF AGREEMENT FOR SAID WORK AND DIRECTING RETURN OF SECURITY DEPOSITS
Executive Director Giari explained that on October 28 the Board approved contract documents for the removal and replacement of the Port’s existing 1000 gallon above ground fuel tank. Bids were received from three contractors. Port staff rejected the low bidder due to a licensing issue and is requesting authorization for execution of the contract for said work with TEC Accutite at a cost of $61,921.
Chairman Garcia inquired about the licensing issue and Eric Napralla, Manager of Development & Compliance, explained that the contractor who submitted the low bid did not have the required Class A Contractor’s license.
Commissioner Dodge expressed concern about the cost of the fuel tank and questioned the benefit compared to the cost. Giari explained that although there is a cost savings per gallon, the most important reason for receiving security grant funds for this project is to have a supply of gasoline at the Port in case of an emergency. The Port’s security guard trucks also use the fuel tank as their gasoline source, which eliminates the need for guards to leave Port premises unattended in order to fill their gas tanks. Dodge asked if the fuel could be used for marine engines and Napralla replied that the Port and Police boats could use it but most marine engines use marine diesel fuel.
A Motion to Adopt was made by Commissioner Kastrop and it was seconded by Commissioner Dodge. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Aikins and Claire were absent.
V. MOTION
A. MOTION APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT FOR PORT SECURITY LIGHTING AND CLOSED CIRCUIT TELEVISION (CCTV) PROJECT DESIGN/ENGINEERING, PERMITTING, BID SPECIFICATIONS, CONTRACT DOCUMENTS, AND CONSTRUCTION OVERSIGHT SERVICES – (MOFFATT & NICHOL)
Executive Director Giari commented that this item is significant part of the Port’s upgrade of its security infrastructure.
Eric Napralla, Manager of Development & Compliance, explained that funding from the California Proposition 1B funding program for port security was approved in early 2009. The Port issued a Request for Proposals in November 2009 for the Port Security Lighting and Closed Circuit Television (CCTV) project. The primary goal for the Security Lighting portion of the project is to design an efficient, uniform lighting system around the Port’s perimeter, primary access points, and the marine terminals. There are currently several areas throughout the Port that are dark. The goal for the CCTV project is for the Port and Port stakeholders to monitor and record areas within the Port’s jurisdiction.
Commissioner Kastrop asked if the state had released the Proposition 1B funds. Napralla explained that there is an ongoing sale of bonds that works on a reimbursement basis. The state has guaranteed there is funding for our most recent reimbursement request. Commissioner Kastrop suggested investigating solar energy as a possible energy source for this project and asked if Moffatt & Nichol (M&N) had any experience with solar power. Rick Rhoads, representative for M&N, agreed that it would be worthwhile to investigate solar power while staying within the confines of the Port’s grant authority. Kastrop suggested that if there is a significant energy savings over the long run, it would be a good idea to do a cost comparison for this project.
Commissioner Dodge asked if the Port would have remote access in order that staff can log onto the system from offsite locations. Napralla replied that most systems today are IP based so that you can log in from any location where an internet connection is available. Dodge also questioned the clarity and definition of the cameras and said that any subject photographed should be clearly identifiable. Rhoads responded that they could include high definition equipment and capability in the analysis. Dodge also asked if the cameras would be wireless and Rhoads replied in the affirmative.
Chairman Garcia inquired about whether or not the signal for the wireless cameras could be jammed. Rhoads replied that it is possible but as long as encrypted technology is used, it would be a minimal risk. Garcia asked if a special code would be required to access the CCTV system and Rhoads explained that it would be similar to having remote log in capabilities for your computer.
Executive Director Giari commented that this was a very general RFP and one of its most important requirements is to develop an efficient design. Moffatt & Nichol is approaching this project in a very practical and cost effective manner.
A Motion to Approve was made by Commissioner Dodge and it was seconded by Commissioner Kastrop. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Aikins and Claire were absent.
MOTION B.
MOTION APPROVING REQUEST FOR CHANGE ORDER FOR THE FORMER LBT DEMOLITION AND SITE REMEDIATION PROJECT AT THE PORT OF REDWOOD CITY AND AUTHORIZING PAYMENT THEREOF (RC06) – (URS CORPORATION)
Executive Director Giari explained that the Dept. of Toxic Substance Control (DTSC) required that the former LBT site be monitored for two years. Twelve monitoring wells were installed and DTSC approved the monitoring program. DTSC previously required that semi-annual groundwater monitoring needed to be conducted for a minimum of two years but we were recently informed by DTSC that groundwater monitoring would need to be conducted for a minimum of three years in accordance with state regulations. In 2006, URS was awarded the contract to perform the monitoring program for two years and was requested to submit a proposal to continue the groundwater monitoring for a third year.
Chairman Garcia asked if testing indicated any toxic substances during the past year. Don Snaman, Manager of Operations, explained that the last two sampling episodes found levels below the acceptable standards for the site. After three consecutive years of levels below the threshold standards, the Port can request DTSC to cease the monitoring program.
A Motion to Approve was made by Commissioner Kastrop and it was seconded by Commissioner Dodge. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Aikins and Claire were absent.
VI. PUBLIC COMMENT:
None
VII. MATTERS OF BOARD INTEREST
Commissioner Kastrop thanked Port staff, Margaret Astesano, Rita Artist and others, for their efforts in coordinating the very successful 2009 Annual Port Commissioners Holiday Reception. Commissioner Dodge agreed and commented that many good comments were received from the attendees.
Kastrop also commented that she was involved with the Hometown Holidays Festival in downtown Redwood City on December 5 and congratulated all of the volunteers involved in putting on that successful event.
VIII. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari followed up on the above comments from Commissioners Kastrop and Dodge, and thanked Port staff for organizing the Port Commission Holiday Reception. Giari also thanked guests for donating toys to the Police Activities League, Police Officers and Firefighters Association Toy and Book Drive 2009. There were groups of Port customers and recreational groups that brought in bag loads of toys. Photographs of the toys received can be viewed on the Port’s website: www.redwoodcityport.com.
Giari also reported on the California Air Resources Board’s new truck emission rules that are effective January 1, 2010 and apply to drayage trucks that call at the Port of Redwood City. Only trucks that are involved with port marine terminal operations are covered by this truck drayage regulation at this time.
Don Snaman, Manager of Operations, explained that the new truck emission rules are overseen by the California Air Resources Board. Port tenants affected by this regulation are required to document trucks using their facility that are not in compliance with the drayage truck rules. The trucks that are not in compliance are reported to the Port and that information is then submitted quarterly to the Air Resources Board.
Commissioner Kastrop asked if the penalties for non-compliance would be against the Port or against the tenant. Snaman replied that penalties would be against the truck owner or dispatch company. The tenant could be penalized if they do not perform the proper record keeping, documentation and checking of the trucks.
Chairman Garcia asked what percentage of trucks using the port marine terminal operations would be affected by this new regulation. Snaman replied that he did not know the percentage but thinks it will amount to a substantial number.
Chairman Garcia inquired about any federal or state programs that may be available to help fund upgrading of trucks. Giari commented that the Port distributed information to Port tenants about the availability of State of California grants to upgrade trucks.
IX. ADJOURNMENT
At 8:43 a.m. Chairman Garcia requested that the Commission adjourn to its next regularly scheduled Meeting of January 13, 2009. A Motion to Adjourn was made by Commissioner Dodge and it was seconded by Commissioner Kastrop. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Aikins and Claire were absent.
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