BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – June 27, 2007
MINUTES
I. CALL TO ORDER
8:00 A.M.: Chairman Miller, presiding
Commissioners Present: Ralph A. Garcia, Jr.; Secretary Larry R. Aikins; and, Chairman Lewis D. Miller
Commissioners Absent: John J. Castle; Vice Chairman Richard A. Dodge
Staff Present: Executive Director Michael J. Giari; Port Attorney Stan Yamamoto; Director of Finance & Administration, Cynthia D. Hampton; Manager of Economic Development, Steven Wright; Manager of Operations, Donald K. Snaman; Assistant Manager of Operations, Eric Napralla; Executive Assistant, Rita Artist
Chairman Miller led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
A Motion to Approve Minutes of Regular Meeting of June 13, 2007 was made by Commissioner Aikins and seconded by Commissioner Garcia. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Castle and Dodge were absent.
III. CLAIMS
A Motion to Approve Claims was made by Commissioner Garcia and it was seconded by Commissioner Aikins. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Castle and Dodge were absent.
IV. ORDINANCE
A. ORDINANCE APPROPRIATING ANTICIPATED REVENUES AND OTHER GENERAL FUNDS OF THE PORT OF REDWOOD CITY FOR THE FISCAL YEAR JULY 1, 2007-JUNE 30, 2008 – 2nd Reading – Public Hearing
Chairman Miller opened the Public Hearing. No comments were made from the public. A Motion to Close the Public Hearing was made by Commissioner Aikins and Commissioner Garcia seconded the Motion. The motion passed by a unanimous voice vote of all Commissioners present.
Executive Director Giari stated that the Budget has not been changed since it was introduced at the June 13 Port Commission meeting. A Notice of Public Hearing and the Ordinance were published in the newspaper on June 15, 2007. The budget will be distributed to the City Council and City Clerk after its adoption by the Port Commission.
A Motion to Adopt the Ordinance and Waive the Reading Thereof was made by Commissioner Aikins. The Motion was seconded by Commissioner Garcia. The Motion passed by a unanimous roll call vote of all Commissioners present. Commissioners Castle and Dodge were absent.
ORDINANCE
B. ORDINANCE OF THE BOARD OF PORT COMMISSIONERS OF THE CITY OF REDWOOD CITY APPROVING AND AUTHORIZING EXECUTION OF LEASE AGREEMENT WITH BASIC CHEMICAL SOLUTIONS – 2nd Reading – Public Hearing
Executive Director Giari explained that this item was introduced at the June 13 Port Commission meeting and staff reported at that time that a few minor changes to the lease agreement would be made. Port Commissioners have received a new red-lined lease agreement showing these changes. The basic terms and conditions of the lease agreement have not changed. BCS will be leasing both the upper and lower floors of the office space connected to the Port Administration offices.
Giari commented that at the June 13 meeting he was asked what the previous tenant had paid for rent. California EMS Academy paid $1.13 per sq. ft.
Chairman Miller opened the Public Hearing. No comments were made from the public. A Motion to Close the Public Hearing was made by Commissioner Garcia and Commissioner Aikins seconded the motion. The motion passed by a unanimous voice vote of all Commissioners present.
A Motion to Adopt the Ordinance and Waive the Reading Thereof was made by Commissioner Aikins. The Motion was seconded by Commissioner Garcia. The Motion passed by a unanimous roll call vote of all Commissioners present. Commissioners Castle and Dodge were absent.
V. RESOLUTION
A. RESOLUTION APPROVING FIRST AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement) – (MORTON FRANK)
B. RESOLUTION APPROVING SECOND AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement) – (MORTON FRANK)
Items V-A & V-B were handled as one item.
Executive Director Giari explained that Morton Frank, architect, has been a sub-tenant at the Portside Office Complex for many years. The first sublease agreement is for a term of two years and the second sublease agreement is for an option for a third year.
A Motion to Adopt was made by Commissioner Aikins. It was seconded by Commissioner Garcia. The motion passed by a unanimous roll call vote of all Commissioners present. Commissioners Castle and Dodge were absent.
RESOLUTION
C. RESOLUTION APPROVING REQUEST FOR CHANGE ORDER FOR THE FORMER LBT DEMOLITION AND SITE REMEDIATION PROJECT AT THE PORT OF REDWOOD CITY AND AUTHORIZING PAYMENT THEREOF (RCO 9) – (CLEVELAND WRECKING COMPANY)
Executive Director Giari explained that Agenda Items V-C and V-D are for two change orders under the contract with Cleveland Wrecking Company for the clean up and remediation of the LBT site. Giari asked Don Snaman to explain both change orders at this time.
Don Snaman explained that RCO 9 pertains to removal and disposal of asbestos wrapped underground pipelines. The total cost for this removal is $7,097. The Port’s engineer, URS Corp., has reviewed Cleveland’s change order request and has provided a letter of recommendation to approve.
Snaman explained RCO 10 pertains to removal and disposal of approximately 15,000 gallons of PCB impacted oils and wastewater. The contract documents did not assume disposal of PCB contaminated wastes. This change order request is to include in the contract an item for transportation and disposal of low level PCB contaminated oils at $2.90 per gallon for a total cost of $8,250. URS Corp. has reviewed this change order and has provided a letter of recommendation to approve.
Chairman Miller asked if the asbestos wrapped pipelines were from Texaco or Gibson. Snaman replied that they were the original pipelines installed by Texaco.
Commissioner Aikins asked if the source of the PCB contamination was known and Snaman replied, “No”. It was such a low concentration that it could have been due to a spill on the ground.
A Motion to Adopt was made by Commissioner Garcia. It was seconded by Commissioner Aikins. The motion passed by a unanimous roll call vote of all Commissioners present. Commissioners Castle and Dodge were absent.
RESOLUTION
D. RESOLUTION APPROVING REQUEST FOR CHANGE ORDER FOR THE FORMER LBT DEMOLITION AND SITE REMEDIATION PROJECT AT THE PORT OF REDWOOD CITY AND AUTHORIZING PAYMENT THEREOF (RCO 10) – (CLEVELAND WRECKING COMPANY)
(Refer to Agenda Item V-C above for discussion on this item.)
Commissioner Garcia asked if staff had an estimate for the total cost of the contract including change order. Giari responded that the original contract with Cleveland Wrecking Company was approximately $1.6 million. He estimated that when the project is finished, the cost will be a little over $2 million. Most of the additional cost is due to increased volumes of contaminated dirt that were excavated and removed and fill material that subsequently was brought in. Staff will provide a report that breaks down the costs for the contract. Garcia asked if staff would provide a report for the total cost of the clean up of the LBT from the time the initial order was issued by DTSC. Giari agreed and said that most of the cost was due to processing, removal and disposal of 10-12 million gallons of hazardous waste that was in the tanks.
Commissioner Aikins commented that a payment was made to DTSC in the amount of $15,000 for oversight fees. He asked how long of a time period this payment covered. Ms. Hampton replied that it was for 3-months.
A Motion to Adopt was made by Commissioner Garcia. It was seconded by Commissioner Aikins. The motion passed by a unanimous roll call vote of all Commissioners present. Commissioners Castle and Dodge were absent.
VI. PUBLIC COMMENT
NONE
VII. MATTERS OF BOARD INTEREST
Chairman Miller reported that Commissioner Castle recently attended an AAPA Commissioners’ Seminar and provided a summary of ideas from the seminar that the Port might use to let the people of Redwood City know more about their Port.
Commissioner Garcia commented that tonight is the start of the Stafford Park Concert Series, presented and sponsored in part by the Port of Redwood City. Garcia said that his service club, The Optimists, will be there selling hot dogs and hamburgers. He encouraged everyone to attend.
Commissioner Aikins also commented on the information provided by Commissioner Castle regarding the AAPA Commissioners’ Seminar and said that many of the suggestions in Castle’s summary should be reviewed for the Port’s future planning.
VIII. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari reported that he attended the AAPA Port Commissioners’ Seminar with Commissioners Castle and Dodge. Commissioner Dodge gave a PowerPoint presentation and was on a panel about land use considerations and pressures that are facing ports today. The Port of Palm Beach and the Port of San Diego also were on the panel. Dodge’s presentation will be posted on the AAPA website and will be distributed upon request made to the Port staff. The presentation was very well received by the AAPA audience and focused on the Port of Redwood City from the 1980’s when Seaport Centre was first constructed through the development of Pacific Shores Center, and how those high tech office development projects, adjacent to the Port, were dealt with by the Port.
IX. ADJOURNMENT
At 8:23 a.m. Chairman Miller requested that the Commission adjourn to its next regularly scheduled Meeting of July 11, 2007
A Motion to Adjourn was made by Commissioner Garcia and was seconded by Commissioner Aikins. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Castle and Dodge were absent.
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