BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – March 28, 2007
MINUTES
I. CALL TO ORDER
8:00 A.M., Chairman Castle, presiding
Commissioners Present: Ralph A. Garcia, Jr.; Larry R. Aikins; Secretary Richard A. Dodge; Vice Chairman Lewis D. Miller; and, Chairman John J. Castle
Commissioners Absent: None
Staff Present: Executive Director Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director of Finance & Administration, Cynthia D. Hampton; Manager of Economic Development, Steve Wright; Manager of Operations, Donald Snaman; Assistant Manager of Operations, Eric Napralla; Executive Assistant, Rita F. Artist
Commissioner Dodge led the Pledge of Allegiance.
II. APPROVAL OF MINUTES:
A Motion to Approve Minutes of Regular Meeting of March 14, 2007 was made by Commissioner Aikins and Seconded by Commissioner Dodge. The motion passed by a unanimous voice vote of all Commissioners.
III. CLAIMS:
A Motion to Approve Claims was made by Commissioner Dodge and was seconded by Commissioner Miller. The motion passed by a unanimous voice vote of all Commissioners.
IV. RESOLUTION
A. RESOLUTION SUPPORTING THE CITY OF REDWOOD CITY 2007 SUMMER CONCERT SERIES
Executive Director Giari explained that the Redwood City Civic Cultural Commission has requested financial support in the amount of $7,500 from the Port for the 2007 Summer Concert Series to be held at Stafford Park. The Port Commission has annually supported this concert series and last year’s contribution by the Port was $7,500. Giari said that the Port is planning a 70th Anniversary Waterfront Celebration to be held at the Port in July. This Resolution Supporting the 2007 Summer Concert Series provides that two (2) concerts will be held at the Port of Redwood City. Port staff plans to coordinate the scheduling of these two concerts with the Civic Cultural Commission and the Parks and Recreation Department so that they are held during the 70th Anniversary Celebration.
Warren Dale, Chairperson of the Civic Cultural Commission, thanked the Port Commission for its support in previous years and reported that a total of eight concerts were held last year at Stafford Park with an average attendance of 500 per concert. The Port Commission’s support was announced at the beginning of each concert and included in all promotional materials. Dale commented that 2000 promotional cards with prominent mention of the Port were passed out at both Stafford Park and the Live at Downtown concerts. In addition, 37,000 announcements of the Stafford Park Summer Concert Series containing the Port logo and words “funded in part by a generous donation from the Port of Redwood City” were mailed to homes in Redwood City. Dale stated that the similar promotional materials will be distributed this year and suggested that the Port include and/or distribute additional promotional material at the concerts.
Commissioner Garcia commented that as a member of the Optimist Club, which sold hot dogs and hamburgers at Stafford Park concerts last year, he was aware that Port literature was displayed at the Optimist Club stand. Commissioners Castle and Dodge agreed that additional promotional items and/or literature would be a good way to promote the Port. Commissioner Miller suggested that introductions at the Stafford Park Concerts and wording on the 37,000 announcements that are mailed out to Redwood City homes should read, “…presented by your Port of Redwood City.”
A Motion to Adopt the Resolution Supporting the City of Redwood City 2007 Summer Concert Series in the amount of $7,500.00 was made by Commissioner Miller. It was seconded by Commissioner Dodge. The motion passed by a unanimous roll call vote of all Commissioners.
RESOLUTION
B. RESOLUTION APPROVING STANDARD SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement) – (MANY LIVES CHINESE MEDICINE AND PROVIDENCE CHIROPRACTIC)
Executive Director Giari explained that language in the lease with Portside Investors is written in broad terms to include general office use for the Portside I office complex. This resolution is to approve a sublease for a medical office. Commissioner Miller asked if this type of medical office use would be more sensitive to any noise, dust or odors in the Port area. Giari responded that he did not anticipate any problems of this nature and that the restaurant use that is part of Portside is just as sensitive, if not more so. Chairman Castle commented that waste from medical offices is handled differently than that of a general office and asked Giari to find out how Many Lives Chinese Medicine and Providence Chiropractic will dispose of any medical waste.
Commissioner Dodge asked that sublease agreements at Portside be provided to the Port Commission prior to any substantial tenant improvements being made.
A Motion to Adopt was made by Commissioner Garcia. It was seconded by Commissioner Miller. The motion passed by a unanimous roll call vote of all Commissioners.
V. MOTION
A. MOTION APPROVING AND AUTHORIZING TASK ORDER NO. 2 TO AGREEMENT FOR PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES AGREEMENT AND AUTHORIZING EXECUTIVE DIRECTOR TO EXECUTE TASK ORDER NO. 2 – (AMEC EARTH & ENVIRONMENTAL, INC.)
Executive Director Giari explained that Eagle Rock Aggregates is proposing to construct and operate an aggregate import terminal on a portion of the former liquid bulk terminal site. The Port is the lead agency to conduct an environmental review of the project and in April 2004 the Port Commission approved an agreement with AMEC to perform the environmental review and analysis. The Port also entered into an agreement with Eagle Rock to reimburse the Port for the cost of the study and to pay an administration fee to the Port in the amount of 10% of the cost of the AMEC study.
AMEC has completed the Initial Study and Draft Mitigated Negative Declaration, which is now under a 30-day public review and comment period. AMEC has been asked to provide services to complete the CEQA process and the cost to do so is estimated by AMEC to be $15,000 (Task Order No. 2). Eagle Rock has agreed to reimburse the Port for this cost, plus the administrative fee of 10 percent. Port staff recommends the Board approve Task Order No. 2 to complete AMEC’s work on the project.
Chairman Castle commented that these items should have been included in the original contract. Commissioner Dodge commented that approval of this task order would result in an increase of approximately 50% over the original agreement. Giari responded that this project started three years ago and there have been many changes in the project during that time including an air quality impact analysis and traffic studies, the full scope of which were not included in the original study proposal.
A Motion to Approve was made by Commissioner Miller. It was seconded by Commissioner Dodge. The motion passed by a unanimous roll call vote of all Commissioners.
VI. PUBLIC COMMENT:
None
VII. MATTERS OF BOARD INTEREST:
Commissioner Dodge congratulated Commissioner Aikins on the birth of his fourth grandchild, Connor Nelson, who weighing 8 lbs. 13 oz., was born on March 23, 2007.
Chairman Castle commented that he had received an email from Dan Cruey, President, SAMCEDA, announcing the 2007 SAMCEDA Awards Luncheon.
VIII. EXECUTIVE DIRECTOR'S REPORT:
Executive Director Giari reported that members of the Port Commission and he had recently attended the AAPA Spring Conference and C-MANC’s 2007 California Week on Capitol Hill in Washington, D.C. In addition to attending the AAPA Conference, Commissioners made visits to Congresswoman Eshoo, the U.S. Army Corps of Engineers and several other agencies. Giari reported that the Army Corps of Engineers’ Spending Plan for FY07 had been finalized and includes channel maintenance dredging funds for Redwood City in the amount of $1.9 million.
Commissioner Dodge commented that the Army Corps of Engineers’ Plan for FY07also has $100,000 for work on the Feasibility Study to improve the Redwood City Channel. He met with a representative of the Office of Management Budget, who suggested that we follow up with his office to see if the funding for the Feasibility Study can be increased so that it will not take so long to complete. Dodge pointed out that at the rate of $100,000 per year, it would take 20 years to complete the study.
Commissioner Miller stated that tonnage statistics reported to the U.S. Army Corps of Engineers by Port users did not match up with actual tonnage. Staff will follow up with the Corps and Port users to correct the information, which is published in the Waterborne Commerce of the United States Annual Report.
Chairman Castle pointed out how important these visits, made in person by the Port Commissioners, are to achieving necessary funding for the Redwood City channel. We discussed the fact that there are many non-commercial ports that receive funds for dredging, many times in excess of those received by Redwood City, and our delegation brought this to the attention of our Congressional representatives.
IX. ADJOURNMENT:
At 8: 50 a.m. Chairman Castle requested that the Commission adjourn to its next regularly scheduled Meeting of April 11, 2007 and the Meeting adjourned by unanimous voice vote of all Commissioners.
City of Redwood City | Tide Chart | Contact Us |