BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – September 13, 2006
MINUTES
I. CALL TO ORDER
8:00 A.M. Chairman Castle, presiding
Commissioners Present: Commissioner Larry R. Aikins; Commissioner Ralph A. Garcia, Jr.; Vice Chairman Lewis D. Miller; and, Chairman John J. Castle
Commissioners Absent: Secretary Richard A. Dodge
Staff Present: Special Counsel to Port, Francois X. Sorba; Director of Finance & Administration, Cynthia D. Hampton; Manager of Operations, Donald K. Snaman; Manager of Economic Development, Steve Wright; Assistant Manager of Operations, Eric Napralla; Executive Assistant, Rita F. Artist; Staff Accountant; Evelyn Lim
Commissioner Miller led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
A Motion to Approve Minutes of Special Meeting of August 30, 2006 was made by Commissioner Aikins and Seconded by Commissioner Garcia. The Motion passed by a unanimous voice vote of all Commissioners present. Commissioner Dodge was absent.
III. CLAIMS
Commissioner Aikins asked if the payment to Manson Construction Company in the amount of $93,149.10 in the claims presented for approval was part of the subtotal shown on Manson’s invoice. Cynthia Hampton confirmed that it was.
A Motion to Approve Claims was made by Commissioner Garcia it was seconded by Commissioner Aikins. The Motion passed by a unanimous voice vote of all Commissioners present. Commissioner Dodge was absent.
IV. RESOLUTION
A. RESOLUTION ACCEPTING BID FOR THE PERIMETER SECURITY FENCING PROJECT AT THE PORT OF REDWOOD CITY; AUTHORIZING EXECUTION OF AGREEMENT FOR SAID WORK; AND DIRECTING RETURN OF SECURITY DEPOSITS
Click here to view the staff agenda sheet and documents for this item.
Manager of Operations, Don Snaman, explained that on August 9, 2006 the Board approved contract documents for the perimeter security fencing project. An Invitation for Bids was published in a local newspaper and provided to local contractor exchanges and other known interested contractors. One addendum was issued on August 22, 2006. Five bids were received at the bid opening on September 6 and the low bid of $51,660 was submitted by AAA Fence Company, Inc. from Santa Clara, CA. The Port’s engineer and Port staff have reviewed the bid and required documents and have found all to be in good order. Snaman said that construction is expected to be completed by December 1, 2006. Costs of construction will be reimbursed from the $150,000 grant obtained from the State Office of Homeland Security in October 2005.
Commissioner Aikins asked if there was a time limit for expending the grant funds obtained from the State Office of Homeland Security. Snaman replied that March 2007 was the approximate date for fund expenditures and that the project should be completed well in advance of that date.
Commissioner Aikins commented that it was surprising to him that more local contractors did not submit bids for the project. Chairman Castle agreed and stated that the Port Commission supports local business whenever possible.
Chairman Castle asked how many linear feet of fencing is in this project. Snaman replied that including repairs, total fencing is about 2,300 feet.
A Motion to Adopt was made by Commissioner Aikins and it was seconded by Commissioner Miller. The Motion passed by a unanimous roll call vote of all Commissioners present. Commissioner Dodge was absent.
RESOLUTION
B. RESOLUTION APPROVING NINTH AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Standard Lease Agreement) – (Interior Planning and Design)
A Motion to Adopt was made by Commissioner Aikins and it was seconded by Commissioner Garcia. The Motion passed by a unanimous roll call vote of all Commissioners present. Commissioner Dodge was absent.
V. MOTION
A. MOTION TO ACCEPT REPLACEMENT OF MOORING DOLPHIN AT WHARF 2 AT THE PORT OF REDWOOD CITY, REQUESTING THE RECORDATION OF A CERTIFICATE OF ACCEPTANCE AND AUTHORIZING RELEASE OF PAYMENT AND PERFORMANCE BONDS ACCORDING TO THE TERMS OF THE CONTRACT – (REF: MANSON CONSTRUCTION CO.; RESOLUTION NO. 1915)
Click here to view the staff agenda sheet and documents for this item.
Donald Snaman, Manager of Operations, explained that in May 2006 the Port Commission awarded the contract to replace the mooring dolphin at Wharf 2 to Manson Construction Company. Subsequently, Manson removed the existing wooden dolphin and installed a new 7’-diameter steel monopole mooring dolphin. Snaman stated that all construction services have been performed to the Port’s satisfaction. Staff is recommending passing this motion to accept the improvements, record the notice of completion, and return payment and performance bonds as per the conditions of the contract.
A Motion to Approve was made by Commissioner Garcia and it was seconded by Commissioner Miller. The Motion passed by a unanimous roll call vote of all Commissioners present. Commissioner Dodge was absent.
VI. PUBLIC COMMENT
None
VII. MATTERS OF BOARD INTEREST
Commissioner Miller commented that Chairman Castle asked Miller to be member of the Commission’s committee on matters pertaining to the Liquid Bulk Terminal (LBT). Miller will attend a construction kick off meeting today consisting of the site engineers, URS Corporation; LBT demolition & site remediation contractor, Cleveland Wrecking; and Port staff.
Chairman Castle commented that he was happy to learn that the House of Representatives and Senate are expected to approve the Port Security Measure.
Chairman Castle stated that the insurance industry has become extremely aware of liabilities pertaining to terrorism and that most insurance policies today exclude terrorism. He commented that Port staff should be aware of the costs of terrorism coverage for the Port.
Chairman Castle and Commissioner Dodge plan to meet with CEMEX representatives tomorrow.
The Marine Log Ferries 2006 Conference is coming up in November and would be of interest to us. Some of the Port Commissioners may attend.
Chairman Castle referred to an invitation to a demonstration ferry ride on October 7th, which the Commissioners received from Water Transit Advocates of San Mateo County. Castle regretted that he will not be in town that day and urged the other Commissioners to attend, if possible.
VIII. EXECUTIVE DIRECTOR'S REPORT
Donald Snaman explained there would not be a report today because Executive Director Giari is attending the American Association of Port Authorities annual convention in Louisiana.
IX. ADJOURNMENT
At 9:14 a.m. Chairman Castle requested that the Commission adjourn to its next regularly scheduled Meeting of September 27, 2006. A Motion to Adjourn was made by Commissioner Miller and it was seconded by Commissioner Garcia. The Motion passed by a unanimous voice vote of all Commissioners present. Commissioner Dodge was absent.
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