BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – August 9, 2006
MINUTES
I. CALL TO ORDER
8:00 A.M. Chairman Aikins, presiding
Commissioners Present: Commissioner Ralph A. Garcia, Jr.; Commissioner Richard (Dick) Dodge; Vice Chairman John (Jack) Castle; Chairman Larry Aikins
Commissioners Absent: Secretary Lewis (Lew) Miller
Staff Present: Executive Director Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director, Finance & Administration, Cynthia D. Hampton; Manager of Economic Development, Steve Wright; Manager of Operations, Donald K. Snaman; Assistant Manager of Operations, Eric Napralla; Staff Accountant, Evelyn Lim; Executive Assistant, Rita F. Artist.
Commissioner Garcia led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
A Motion to Approve Minutes of Regular Meeting of July 12, 2006 was made by Commissioner Dodge and was Seconded by Commissioner Garcia. The motion passed by a majority voice vote of all Commissioners present. Commissioner Castle abstained. Commissioner Miller was absent.
Due to a lack of quorum of Commissioners present at the July 26, 2006 meeting, Chairman Aikins deferred approval of the minutes for that meeting to the next Port Commission meeting.
III. CLAIMS
A Motion to Approve Claims was made by Commissioner Castle and was Seconded by Commissioner Dodge. The Motion passed by a unanimous voice vote of Commissioners present. Commissioner Miller was absent.
IV. ORDINANCE
ORDINANCE OF THE BOARD OF PORT COMMISSIONERS OF THE CITY OF REDWOOD CITY APPROVING AND AUTHORIZING EXECUTION OF SUPPLEMENTAL LEASE AGREEMENT NO. 2 WITH THE UNITED STATES OF AMERICA (USGS: LAND LEASE) 1. PUBLIC HEARING
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Executive Director Giari stated that this Ordinance was introduced on July 12, 2006. The Notice of Public Hearing was published on July 25, 2006, the Ordinance was subsequently published on August 5, 2006 and there have been no changes made since its introduction. The Supplemental Lease would extend the term of occupancy on a month-to-month basis and, if approved, is retroactive to August 1, 2006. The extension would expire December 1, 2006.
Commissioner Dodge commented that if there was any possibility that USGS would not be relocated by December 1 st, why not move the extension date to December 31 st. Executive Director Giari replied that the schedule is for USGS to move out on November 15 th and the Port extended the date to December 1st.
Chairman Aikins opened the Public Hearing and invited comments from the public. No comments were made. Commissioner Castle made a Motion to Close the Public Hearing and Commissioner Garcia Seconded the Motion. The Motion passed by a unanimous voice vote of all Commissioners present. Commissioner Miller was absent.
A Motion to Adopt the Ordinance and Waive the Reading Thereof was made by Commissioner Dodge and was Seconded by Commissioner Castle. The Motion passed by a unanimous roll call vote of all Commissioners present. Commissioner Miller was absent.
V. RESOLUTION
A. RESOLUTION ACCEPTING BID FOR THE FORMER LBT DEMOTION AND SITE REMEDIATION PROJECT; AUTHORIZING EXECUTION OF AGREEMENT FOR SAID WORK AND DIRECTING RETURN OF DEPOSITS
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Executive Director Giari explained that on July 12, 2006 the Board rejected all bids and approved revised contract documents for the Former LBT Demolition & Site Remediation Project. On July 15, an Invitation for Bids was published and provided to local contractor exchanges and other known interested contractors. Six bids were received from contractors and Cleveland Wrecking Company submitted the lowest bid at $1,494,445. The Port’s consultant has reviewed the bids and is recommending the Port award the contract to the low bidder, Cleveland Wrecking.
Port staff and Port Attorney have reviewed the status of contractor’s license and bid bond and have found all to be in good order. Port staff is recommending execution of an agreement with Cleveland Wrecking Company, Oakland, CA. The contractor will have six months to complete the project upon issuance of the Notice to Proceed, which staff anticipates to be issued around September 1, 2006. Completion of the project should be by March 1, 2007.
Commissioner Dodge asked for a comparison of the bids to the engineer’s estimate and to the first round of bids. Giari said these bids were in the approximate range of the first round of bidding, however, the low bid in the first round was a little over $1.6 million and the low bid today is $1.494 million. The engineer’s estimate was $2.7 million.
In response to a question from Chairman Aikins about the credit for scrap, Giari said the credit for the scrap in the bid received from Cleveland Wrecking was about $160,000.
A Motion to Approve was made by Commissioner Castle and was seconded by Commissioner Garcia. The motion passed by a unanimous roll call vote of those present.
Commissioner Miller was absent.
RESOLUTION
B. RESOLUTION APPROVING CONTRACT DOCUMENTS FOR THE PERIMETER SECURITY FENCING PROJECT AND AUTHORIZING AND DIRECTING ADVERTISEMENT FOR BIDS THEREFOR
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Executive Director Giari stated that the Port has received a $150,000 grant from the California Department of Homeland Security for this project and asked Manager of Operations, Don Snaman, to explain the project.
Snaman stated that since Sept. 11, 2001, the Port has had to undergo a number of physical and operational changes to comply with new U.S. Coast Guard regulations. The Port installed restricted area security fencing at all of the wharves and purchased three guard shack booths, which were funded by the Port at an approximate cost of $225,000. During regular audits of the Security Vulnerability Assessment and Facility Security Plans, the lack of perimeter security features are documented, potentially allowing unauthorized access to Port tenant facilities. Although the lack of these security measures are not out of compliance with USCG regulations, it has been recommended to install or improve the perimeter security fencing and gates along the Frontage Road. Contract documents and plans have been prepared for the installation and improvements of approximately 3,000 feet of fencing with the installation of two new gates and repairs to 15 existing gates. The project has been estimated to cost approximately $115,000.
Commissioner Castle asked what the cost was for preparing the contract documents and plans. Snaman replied that Insight Environmental Engineering and Construction, Inc. prepared the contract documents and plans for about $23,000. Commissioner Dodge commented that part of the fencing was for the CEMEX area and asked why CEMEX was not paying for that portion. Snaman stated that CEMEX already has fencing and gates and that the Port wants to add barbed wire to their fencing. Giari explained that this is an upgrade that the Port has requested in order to comply with the Port’s Security Plan and it seemed appropriate for the Port to pay for the upgrade. Chairman Aikins asked if the fencing encroached upon any easements or right of ways and Snaman responded that the fence will be on the Port’s property line between the nine acres and Pacific Shores. Chairman Aikins also commented that in October 2005 the estimate was $87,000 for basically the same project and asked if there was a major deviation from the original proposal. Snaman explained that additional fence repairs are included in this project. Commissioner Garcia commented that the cost for most metal has increased substantially since last October.
A Motion to Approve was made by Commissioner Garcia and was seconded by Commissioner Castle. The motion passed by a unanimous roll call vote of those present.
Commissioner Miller was absent.
VI. PUBLIC COMMENT
Clem Molony, Lyngso Garden Materials and Secretary for the Seaport Industrial Association, commented that he had recently attended a Stafford Park concert and wanted to thank the Port for its sponsorship of the Stafford Park Summer Concert Series. Molony passed out copies of a brochure for the Sequoia YMCA to the Commissioners and staff. He explained that the YMCA offers programs in safety, health and fitness for about 1,000 Redwood City students. Molony asked that the Commissioners consider supporting the Sequoia YMCA in the future.
Commissioner Castle thanked Mr. Molony for his comments and stated that the Sequoia YMCA provides a much needed service to the community.
VII. MATTERS OF BOARD INTEREST
None
VIII. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari reported that the final EIR/EIS for the Bair Island Marsh Restoration Project has been circulated and is expected to be approved within the next 45-days. Construction has started at some of the levy areas in Inner Bair Island, which will be available to receive dredged material from the Port. Giari commented that U.S. Fish & Wildlife Service has been impressive in the way they have accumulated outside funding in a very creative manner in order to supplement their limited federal funds. A number of Port Commissioners have participated in the Bair Island Task Force that is working on this project. The Task Force includes the Army Corps of Engineers, U.S. Fish & Wildlife Service, Redwood City Council, Save San Francisco Bay, and a number of other organizations.
IX. ADJOURNMENT
At 8:34 a.m. Chairman Aikins requested that the Commission adjourn to its next regularly scheduled Meeting of August 23, 2006
A Motion to Adjourn was made by Commissioner Garcia and was Seconded by Commissioner Castle. The Motion passed by a unanimous voice vote of all Commissioners present. Commissioner Miller was absent.
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