BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – June 28, 2006
MINUTES
I. CALL TO ORDER
8:00 A.M. Chairman Aikins, presiding
Commissioners Present: Commissioner Richard (Dick) Dodge; Commissioner Ralph A. Garcia, Jr., (arrived 8:09 a.m.); Secretary Lewis (Lew) Miller; Vice Chairman, John (Jack) Castle; and, Chairman Larry R. Aikins
Commissioners Absent: None
Staff Present: Executive Director Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director of Finance & Administration, Cynthia D. Hampton; Manager of Economic Development, Steve Wright; Manager of Operations, Donald K. Snaman; Executive Assistant, Rita F. Artist; Staff Accountant, Evelyn Lim.
Commissioner Castle led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
A Motion to Approve Minutes of Regular Meeting of May 24, 2006 was made by Commissioner Dodge and Seconded by Commissioner Castle. The motion passed by a unanimous voice vote of Commissioners present at that meeting. Commissioner Miller abstained. Commissioner Garcia was absent.
A Motion to Approve Minutes of Regular Meeting of June 14, 2006 was made by Commissioner Castle and Seconded by Commissioner Miller. The motion passed by a unanimous voice vote of Commissioners present at that meeting. Commissioner Dodge abstained. Commissioner Garcia was absent.
III. CLAIMS
Commissioner Castle requested that disbursements reports give a breakdown of the specific insurance coverage(s) included in insurance premium payments.
A Motion to Approve Claims was made by Commissioner Dodge. The Motion was seconded by Commissioner Miller and it was passed by a unanimous voice vote of all Commissioners present. Commissioner Garcia was absent.
IV. ORDINANCE
A. ORDINANCE APPROPRIATING ANTICIPATED REVENUES AND OTHER GENERAL FUNDS OF THE PORT OF REDWOOD CITY FOR THE FISCAL YEAR JULY 1, 2006-JUNE 30, 2007.
Click here to view the Agenda Sheet and Ordinance for this item. (pdf)
Executive Director Giari explained that this Ordinance was introduced at the June 14 Port Commission meeting. A Public Hearing was held on June 14 and no comments were received from the public. The Ordinance was published in a local newspaper on June 24 and there have been no changes to the FY07 Budget Ordinance since its introduction.
A Motion to Adopt the Ordinance and Waive the Reading Thereof was made by Commissioner Dodge. Commissioner Castle Seconded the Motion and it was passed by a unanimous roll call vote of all Commissioners present. Commissioner Garcia was absent.
ORDINANCE
B. ORDINANCE OF THE BOARD OF PORT COMMISSIONERS OF THE CITY OF REDWOOD CITY APPROVING SECOND AMENDMENT TO LEASE AGREEMENT – (ROMIC ENVIRONMENTAL TECHNOLOGIES CORPORATION)
Click here to view the Agenda Sheet and Ordinance for this item. (pdf)
Executive Director Giari stated that this Ordinance was introduced and a Public Hearing was held at the June 14 Port Commission meeting. No comments were received from the public. The Ordinance was published in a local newspaper on June 24 and there have been no changes to the lease agreement since its introduction.
A Motion to Adopt the Ordinance and Waive the Reading Thereof was made by Commissioner Castle. Commissioner Dodge Seconded the Motion and it was passed by a unanimous roll call vote of all Commissioners present. Commissioner Garcia was absent.
V. RESOLUTION
A. RESOLUTION APPROVING FIFTH AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Standard Lease Agreement) – (MARK THOMAS & COMPANY)
A Motion to Adopt the Resolution was made by Commissioner Garcia and it was Seconded by Commissioner Miller. The Motion passed by a unanimous roll call vote of all Commissioners present.
VI. MOTION
A. MOTION AUTHORIZING ISSUANCE OF LETTER PERMIT TO PENINSULA CELEBRATION ASSOCIATION IN CONNECTION WITH FIREWORKS DISPLAY – (4TH OF JULY CELEBRATION-YEAR 2006)
Click here to view the Agenda Sheet for this item. (pdf)
Executive Director Giari explained that the Peninsula Celebration Association (PCA) requested a permit from the Port for a fireworks’ display on the 4th of July. PCA proposes to conduct the fireworks’ display in a similar manner to the ones that have been held at the Port over the last several years. Giari gave a brief report regarding the logistics of the fireworks’ barge, support personnel, public access and viewing areas, parking areas, and street closures.
Giari introduced Pete Hughes and Christine Cheshire, representatives from the PCA, who were present to comment and answer any questions regarding the fireworks’ display. Pete Hughes, a Redwood Shores resident and a long standing member of the PCA, commented that when it was announced that there would be no fireworks’ display in Redwood City this year, he volunteered to assist Paul Sanfilipo in his efforts to bring a fireworks’ display to the City. In reply to Commissioner Garcia’s question about how many people could be expected at the Port’s public viewing areas, Hughes said there could be about two thousand and that approximately 200,000 people in Redwood City would see the fireworks from various locations. Commissioner Castle stated that he was happy to learn that PCA has overcome their obstacles and will be continuing the traditional and popular fireworks’ display again this year. Commissioner Garcia asked if PCA had any plans to smooth out the obstacles they encountered this year in order to hold fireworks’ displays in the future. Hughes replied that the City Manager, the Fire Marshall, the Police Department, Port staff, and the PCA will meet shortly after July 4th to review this year’s event and start planning for future fireworks’ displays.
Chairman Aikins commented that Pete Hughes has been involved with the PCA for over 40 years and thanked Hughes for coming forth to help the community and adding his efforts to making this year’s fireworks’ display possible. Hughes thanked Aikins for his remarks but deferred credit to Paul Sanfilipo, the PCA member who initiated this year’s recovery efforts.
A Motion to Approve was made by Commissioner Castle and Commissioner Dodge Seconded the Motion. The Motion passed by a unanimous roll call vote of all Commissioners present.
MOTION
B. MOTION APPROVING REQUEST FOR TASK 1, EXTENSION 2, TASK 3, EXTENSION 7, AND TASK 4, EXTENSION 2, AS DESCRIBED IN LETTER REQUEST DATED 5/30/06 TO AGREEMENT WITH AANKO TECHNOLOGIES, INC. (AGREEMENT DATED 06/09/04) AND AUTHORIZING EXECUTION THEREOF
Click here to view the Agenda Sheet for this item. (pdf)
Executive Director Giari explained that this Item is an extension of the Port’s Professional Services Agreement with Aanko Technologies for consulting services on Port security. Their most recent activities involved training for security guards, Port staff and commissioners, preparing and attending Port Security Committee meetings, and providing assistance in complying with the Interim Port Worker Screening Program (precursor to Transportation Worker Identification Card-TWIC), and Port Facility Security Officer support as needed. Giari explained that the Port is requesting Aanko to perform additional activities, which are itemized in the documents for this item. The total cost for this additional task(s) extension is $26,900. Aanko anticipates this additional authorization will enable them to perform the requested services through December 2006.
Commissioner Castle commented that it was his understanding that Tasks 1, 3, and 4 were covered under prior tasks approvals. Giari replied that those tasks were performed but that training activities are ongoing for new facility security officers, personnel, and as new security procedures are initiated, training for those procedures must be performed.
Commissioner Dodge questioned whether or not training of security guards was covered in the contract with the security company. Manager of Operations, Don Snaman, explained that under the existing contract a specific number of hours with a dollar cap are allocated to train security guards during the contract period and that amount has not been exhausted to date. Dodge asked if the contract covered training for new regulations. Snaman said that Aanko provides training for new regulations and for new guards. When Aanko performs a declaration of security for a ship, this can often be combined with training for any new guards. This task will be performed in the future by the Port’s new Assistant Manager of Operations.
Chairman Aikins commented that the Port has to be annually certified by the Coast Guard and asked if there was an anniversary date for this certification. Snaman replied that the Coast Guard performed their annual audit in September 2005 so he expects them to return this fall.
A Motion to Approve was made by Commissioner Castle and Commissioner Garcia Seconded the Motion. The Motion passed by a unanimous roll call vote of all Commissioners.
VII. PUBLIC COMMENT
Mark Sanders, owner of Westpoint Marina, referred to the minutes of the Port Commission Meeting on June 14 and commented that Rich Ferrari, Manager, Port of Redwood City Marina, was correct in saying that Westpoint Marina would not interfere with the occupancy rate of the Port Marina. Westpoint Marina will have approximately eight slips under 40 feet and the Port has only four slips larger than 40 feet, thus there should be no conflict in that area. Another point Sanders made was that studies have indicated that greater availability of marinas tends to increase the demand for boating use. Having a marina with a fuel dock like Westpoint should increase the demand for the Port Marina and other marinas in Redwood City. Sanders commented that rates in the Bay Area are very low compared to other California marinas. Sanders said that he would try to coordinate his rates with those for marinas in this area. At this time, Sanders expects to start berth occupancy at two or three docks by the end of this year, weather permitting.
Christine Cheshire, Board member of the Peninsula Celebration Association, thanked Mike Giari and Don Snaman for their support and help in getting the fireworks’ display off the ground at the last minute. She and Paul Sanfilipo greatly appreciated their efforts.
VIII. MATTERS OF BOARD INTEREST
Commissioner Miller reported that he and Executive Director Giari attended a Water Transit Authority conference last week which focused on transit hubs and ferries. Miller said that a major transportation hub is planned in Hercules, CA; and, that Mayor Pierce commented that in light of Redwood City’s plans to build a ferry terminal, she would like to visit the Hercules site sometime in the future. It was her suggestion that Port representatives accompany her on the visit.
IX. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari introduced and welcomed a new member of the Port staff, Eric Napralla. He joined the Port on June 26 in a newly created position of assistant manager of operations. He will be tasked with helping the Port develop and manage its new Security Programs, as well as responsibilities involving environmental management and compliance, safety, and project management. Napralla comes to the Port after four years with the Coast Guard in Seattle, WA. He has a Bachelor of Science in business management from the University of Phoenix in Seattle and has had extensive technical training in various courses and training opportunities with the U.S. Coast Guard.
Giari also announced that today, June 28, is the start of the Stafford Park Summer Concert Series presented by the Port of Redwood City. There will be a total of nine concerts at which the Port will be recognized as its sponsor. Commissioner Garcia commented that the Port was offered the opportunity to distribute information about the Port and its activities at Stafford Park during the concert. Giari responded that the Port appreciates the opportunity and plans to pass out Port information brochures and Currents newsletters.
X. ADJOURNMENT
At 8:40 a.m. Chairman Aikins requested that the Commission adjourn to its next regularly scheduled Meeting of July 12, 2006
A Motion to Adjourn to Regular Meeting of July 12, 2006 was made by Commissioner Miller. The Motion was Seconded by Commissioner Garcia and it was passed by a unanimous voice vote of all Commissioners.
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