BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – May 3, 2006
MINUTES
I. CALL TO ORDER
8:00 A.M. Chairman Aikins, presiding
Commissioners Present: Commissioner Richard (Dick) Dodge; Vice Chairman John (Jack) Castle; and, Chairman Larry R. Aikins
Commissioners Absent: Commissioner Ralph A. Garcia, Jr.; Secretary Lewis D. (Lew) Miller
Staff Present: Executive Director, Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Manager of Economic Development, Steven Wright; Manager of Operations, Donald K. Snaman; Staff Accountant, Evelyn Lim; Executive Assistant, Rita F. Artist
Commissioner Castle led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
A Motion to Approve Minutes of Regular Meeting of April 12, 2006 was made by Commissioner Dodge. It was seconded by Commissioner Castle. The motion passed by a unanimous voice vote of all Commissioners present with Commissioners Garcia and Miller absent.
III. CLAIMS
A Motion to Approve Claims was made by Commissioner Castle. The motion was seconded by Commissioner Dodge and it passed by a unanimous voice vote of all Commissioners present with Commissioners Garcia and Miller absent.
IV. RESOLUTION
A. RESOLUTION ACCEPTING BID FOR THE DOLPHIN REPLACEMENT AT WHARF 2; AUTHORIZING EXECUTION OF AGREEMENT FOR SAID WORK AND DIRECTING RETURN OF DEPOSITS. Click Here to Link to Wharf 2 Bid Acceptance Background Sheet.
Executive Director Giari explained that this item is for the award of contract for the Dolphin Replacement project at Wharf 2. On March 18, 2006 an Invitation for Bids was published in the local newspaper, provided to local contractor exchanges, and other known interested contractors. The bid opening took place on April 14, 2006 at 2:00 p.m., at which time four bids were received. The bid spreadsheet can be viewed in the Draft Minutes of the May 3, 2006 Special Meeting on the Port’s website at www.redwoodcityport.com. The Port’s engineer, W.B. Clausen Structural Engineers, Inc. reviewed the bids and has recommended the Port award the contract to the low bidder, Manson Construction Company, Richmond, CA. Manson’s bid was $220,299, and if approved by the Board at today’s meeting, the Port expects to issue the Notice to Proceed to Manson by May 22, 2006. Manson will have 90-days to complete the project upon issuance of the Notice to Proceed and we expect construction to be completed by August 22, 2006.
In response to a question from Chairman Aikins about the receipt of permits, Don Snaman, Manager of Operations, said permits from BCDC and the Water Quality Board have been received, and we expect to receive a permit from the Corps of Engineers within a day or two.
Commissioner Dodge asked for an explanation as to why Manson’s proposal had a low bid on standby time in comparison to the other bidders. Don Snaman replied that it was thought that Manson could do this job quickly because the project did not require large equipment that would risk standby time.
Commissioner Dodge made a Motion to Approve the Resolution and Commissioner Castle seconded the Motion. The Motion passed by a unanimous voice vote of all Commissioners present with Commissioners Garcia and Miller absent.
RESOLUTION
B. RESOLUTION APPROVING QUESTIONNAIRE FORM AND AUTHORIZING IMPLEMENTATION THEREOF FOR QUALIFICATION OF PROSPECTIVE BIDDERS ON THE FORMER LBT DEMOLITION AND SITE REMEDIATION PROJECT Click Here to Link to LBT Questionnaire.
Executive Director Giari explained that the Port and its engineering consulting firm, Treadwell & Rollo, are preparing plans, specifications, and contract documents for the demolition and site remediation project at the former Texaco Liquid Bulk Terminal. Due to the technical nature of this project, the Port has determined that all bidders on this project should be pre-qualified. A copy of the Pre-Qualification Questionnaire is included in the documents for this agenda item and can be viewed on the Port’s website at www.redwoodcityport.com . Giari said the questionnaire was compiled from a standard questionnaire for the State of California public works projects. When the Port issues a notice to bid, no bid will be accepted from a contractor that has failed to complete the questionnaire and provide the information requested.
Commissioner Dodge commented that the questionnaire should be more informative regarding specific qualifications or experience necessary for this project and particularly for environmental remediation projects. Attorney Sorba agreed to add language to the questionnaire requesting relevant work experience specific to the project.
Chairman Aikins requested that a correction be made to an error on page 11 in which number 22 (a) was missing.
Commissioner Dodge made a Motion to Approve the Resolution with the stipulation that language regarding specific experience qualifications be added to the Pre-Qualification Questionnaire and Commissioner Castle seconded the Motion. The motion passed by a unanimous voice vote of all Commissioners present with Commissioners Garcia and Miller absent.
V. MOTION
A. MOTION APPROVING AND AUTHORIZING TASK ORDER NO. 1 TO AGREEMENT FOR PROFESSIONAL ENVIRONMENTAL CONSULTING SERVICES AGREEMENT AND AUTHORIZING EXECUTIVE DIRECTOR TO EXECUTE TASK ORDER NO. 1 – (AMEC Earth & Environmental, Inc.)
Executive Director Giari stated that Eagle Rock Aggregates is proposing to construct and operate an aggregate import terminal on a portion of the former Texaco liquid bulk terminal site at the Port. In April 2004, The Port Commission approved an agreement with AMEC Earth & Environmental, Inc. to perform an environmental review and analysis necessary for this project. The Port also entered into an agreement with Eagle Rock to reimburse the Port for the cost of the study and to pay an administration fee to the Port in the amount of 10% of the cost of the AMEC study.
AMEC’s scope of work included the completion of an Initial Study describing the project and its potential impacts on the environment. Following the completion of the Draft Initial Study, changes were made to the project which required changes to the Initial Study and further revisions and analyses of the environmental impacts. AMEC estimates that the cost to conduct the additional work associated with the changes in the project would be $20,000 and the proposed Task Order No. 1 would authorize AMEC to perform the additional work.
Chairman Aikins asked where recycled water for the sprinkler system would come from. Giari replied that it would be provided under the City’s Plan to distribute recycled water along Seaport Boulevard. Aikins commented that this is planned but the timeline is rather vague. Snaman explained that an update from the City indicated they were laying a second loop of pipeline around Redwood Shores and that once it was completed, the City would move to this area.
Commissioner Castle agreed with Aikins that the Port should include the schedule for the use of recycled water in the study.
A Motion to Approve was made by Commissioner Castle with the stipulation that the language in the proposal under Current Project Description include the planned schedule for the use of recycled water in the sprinkler system. The motion was seconded by Commissioner Dodge and it passed by a unanimous voice vote of all Commissioners present with Commissioners Garcia and Miller absent.
VI. PUBLIC COMMENT
None
VII. MATTERS OF BOARD INTEREST
None
VIII. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari reported that the Port Poster Contest was recently held in conjunction with San Mateo County’s 150 Sesquicentennial Celebration at the San Mateo County History Museum. The Port worked with the San Mateo County 150 Sesquicentennial Committee to make the poster contest a county wide contest for students in 3rd, 4th, and 5th grades. Over 520 posters were received. The winners were announced by Mike Giari and Mitch Postel, Director of the History Museum. The first place winner was a 3rd grader, Jennifer DiSanto, from Las Lomitas School, who received a 21 speed bicycle, helmet, and bike lock. The second place winner was 3rd grade student, Theo Zaharias, from Roy Cloud School, and third place winner was 5th grade student, Hanna Lim, from Alpha Beacon Christian School. Second and Third place winners received a Razor scooter, helmets, and knee and elbow pads. Las Lomitas School received the $400 school participation award. Honorable Mention winners were: 3rd grade, Athena Saxon from Roy Cloud School; 4th grade, Adrianna Corrales from Redwood Baptist School; and, 5th grade, Megan Bartoshuk from Clifford School.
The Port will participate further in the San Mateo County 150 Sesquicentennial Celebration on May 13-14, 2006 by hosting Maritime Day at the Port. The historical scow schooner, The Alma, will be at the Port to give public tours. There also will be a variety of activities taking place on Saturday, May 13, including historic rail car tours, a Woodside Store interactive display, the Marine Science Institute’s Mobile Sea Life unit, and many other displays.
Director Giari next reported on a two day conference that he and Steve Wright, Manager of Economic Development, attended on Short Sea Shipping. It was a joint conference sponsored by the U.S. Maritime Administration, Transport Canada, and the Mexican Ministry of Maritime and Transportation. One of the highlights of the conference was the role of Short Sea Shipping in disaster recovery. There were several speakers about the experience of using marine transportation post Hurricane Katrina in New Orleans. Port staff will be following up with the Maritime Administration concerning the availability of vessels in the event of a disaster; and, the need to recover from that disaster using marine transportation.
IX. ADJOURNMENT
At 8:36 a.m. Chairman Aikins requested that the Commission adjourn to its next regularly scheduled Meeting of May 10, 2006. Commissioner Dodge made a Motion to Adjourn and Commissioner Castle seconded the Motion. The motion passed by a unanimous voice vote of all Commissioners present with Commissioners Garcia and Miller absent.
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