BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – February 8, 2006
MINUTES
I. CALL TO ORDER
8:00 A.M. Secretary Miller, presiding
Commissioners Present: Commissioner Ralph A. Garcia, Jr.; Commissioner Richard (Dick) Dodge; and, Secretary Lewis D. Miller
Commissioners Absent: Vice Chairman Castle; and, Chairman Aikins
Staff Present: Executive Director, Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director of Finance & Administration, Cynthia D. Hampton; Manager of Economic Development, Steve Wright; Manager of Operations, Donald K. Snaman; Staff Accountant, Evelyn Lim; Executive Assistant, Rita F. Artist
Commissioner Dodge led the Pledge of Allegianc
II. APPROVAL OF MINUTES
A Motion to Approve Minutes of Regular Meeting of January 25, 2006 was made by Commissioner Dodge and Seconded by Commissioner Garcia. The Motion passed by a unanimous voice vote of all Commissioners present with Commissioners Castle and Aikins absent.
At this time in the meeting, Secretary Miller moved to Item IV-A: ORDINANCE OF THE BOARD OF PORT COMMISSIONERS OF THE CITY OF REDWOOD CITY APPROVING AND AUTHORIZING EXECUTION OF FIRST AMENDMENT TO LEASE AGREEMENT WITH SIMSMETAL U.S.A. CORPORATION (Please see Item IV-A below.)
Items V-A, V-B, and V-C followed in sequence. (Please see Item V below.)
III. CLAIMS
A Motion to Approve Claims was made by Commissioner Dodge and Seconded by Commissioner Garcia. The Motion passed by a unanimous voice vote of all Commissioners present with Commissioners Castle and Aikins absent.
IV. ORDINANCE
ORDINANCE OF THE BOARD OF PORT COMMISSIONERS OF THE CITY OF REDWOOD CITY APPROVING AND AUTHORIZING EXECUTION OF FIRST AMENDMENT TO LEASE AGREEMENT WITH SIMSMETAL U.S.A. CORPORATION – PUBLIC HEARING
Secretary Miller opened the Public Hearing. There were no comments made from the public. A Motion to Close the Public Hearing was made by Commissioner Dodge. Commissioner Garcia Seconded the Motion. The Motion passed by a unanimous voice vote of all Commissioners present with Commissioners Castle and Aikins absent.
Executive Director Giari explained that this Ordinance was introduced at the Port Commission meeting of December 14, 2005. Since the introduction, a revision to the lease amendment was made under Section 2. RENTAL (b) Extended Term. A new paragraph was added regarding a Minimum Annual Guaranteed Charge (MAGC). The effect of this new paragraph is that the MAGC establishes a revenue “floor” for the Port, which under the lease agreement with Sims, is the equivalent of the average market value for land rents at the Port. No other changes have been made to the lease amendment since the introduction. The Notice of Public Hearing was published on January 28, 2006 and the Ordinance was published on February 4, 2006.
A Motion to Adopt the Ordinance and Waive the Reading Thereof was made by Commissioner Dodge. Commissioner Garcia Seconded the Motion. The Motion passed by a unanimous roll call vote of all Commissioners present with Commissioners Castle and Aikins absent.
V. RESOLUTION
A. RESOLUTION APPROVING FIRST AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement) – (FOOTWASHER MEDIA, INC. dba VITALCOM)
B. RESOLUTION APPROVING FIFTH AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Agreement) – (EXP PRODUCTIONS)
Items III-A & III-B were handled as one item.
A Motion to Adopt was made by Commissioner Dodge. Commissioner Garcia Seconded the Motion. The Motion passed by a unanimous roll call vote of all Commissioners present with Commissioners Castle and Aikins absent.
RESOLUTION
C. RESOLUTION APPROVING CONTRACT DOCUMENTS FOR REPAIRS TO F-DOCK AND AUTHORIZING AND DIRECTING ADVERTISEMENT FOR BIDS THEREFOR
Executive Director Giari explained that in June 2005 “F" Dock, a/k/a the Port’s Guest Dock, was broken in two pieces and damaged beyond repair by the prop wash from a tug that was maneuvering a large barge to the Cargill Salt dock. Plans and specifications for the replacement and improvements have been prepared by Concept Marine Associates. Giari gave a brief description of the scope of work and said that upon approval by the Commission of the contract documents, the request for bids would be issued on February 10 with a submittal date of March 2 for all bids. Giari said the Port is interested in moving this project forward to completion as soon as possible to accommodate the historic schooner, Alma, and her visit to the Port in conjunction with the San Mateo County Sesquicentennial’s Maritime Day celebration on May 13-14, 2006.
Commissioner Dodge asked about the cost of the project and the reimbursement by insurance. Giari responded that it has not yet been determined what elements of the project would be considered replacement, and therefore covered by insurance, and what would be considered improvements. Total engineer’s estimate of the project is $415,000. Commissioner Dodge commented on the security barrier on the proposed dock ramp gatehouse and it was discussed.
A Motion to Adopt was made by Commissioner Garcia. Commissioner Dodge Seconded the Motion. The Motion passed by a unanimous roll call vote of all Commissioners present with Commissioners Castle and Aikins absent.
At this time in the Meeting, Secretary Miller returned to Item III: CLAIMS. Following action on the Claims, Secretary Miller returned to Item VI: PUBLIC COMMENT.
Items VII through Item IX followed in sequence.
VI. PUBLIC COMMENT
NONE
VII. MATTERS OF BOARD INTEREST
NONE
VIII. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari commented that at this time each year the Port normally sponsors a poster contest for Redwood City schools. In conjunction with San Mateo County’s 150th Sesquicentennial celebration events, the Port has expanded the poster contest and in cooperation with the San Mateo County Historical Museum and Sesquicentennial Committee will co-sponsor a County wide poster contest. The contest is open to all 3rd, 4th, and 5th grade students in both public and private schools in San Mateo County. Transportation in the 1850’s is the theme for the poster contest. The Port is providing the poster paper and some of the prizes. Rita Artist and Margaret Astesano are working with the Sesquicentennial Committee to distribute the poster paper, and prepare for the contest and the Awards Ceremony. Information about the contest is available at www.smc150.org/Transportationinthe1850sScreenVersion.pdf and/or www.redwoodcityport.com and by e-mail to Carmen@samhist.com .
IX. ADJOURNMENT
At 8:37a.m. Secretary Miller requested that the Commission adjourn to its next regularly scheduled Meeting of February 22, 2006. A Motion to Adjourn was made by Commissioner Dodge and was Seconded by Commissioner Garcia. The Motion passed by a unanimous voice vote of all Commissioners present with Commissioners Castle and Aikins absent.
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