BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – November 8, 2006
I. CALL TO ORDER
8:00 A.M. Chairman Castle, presiding
Commissioners Present: Commissioners Larry R. Aikins; Ralph A. Garcia; Secretary, Richard A. Dodge; and Chairman, John J. Castle
Commissioners Absent: Vice Chairman, Lewis D. Miller
Staff Present: Executive Director Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director of Finance & Administration, Cynthia D. Hampton; Manager of Operations, Donald K. Snaman; Assistant Manager of Operations, Eric Napralla; Staff Accountant, Evelyn Lim; Executive Assistant, Rita Artist
Commissioner Garcia led the Pledge of Allegiance.
At this time Chairman Castle moved to Item V-D, RESOLUTION IN RECOGNITION OF POLICE OFFICER JOHN HARP’S SERVICE TO THE CITY AND PORT AND HIS EFFORTS TO IMPROVE AND MAINTAIN THE WATERWAYS OF REDWOOD CITY.
Click here to view the staff agenda sheet and documents for this item.
Executive Director Giari explained that Officer John Harp recently retired after 27 years of service to the City of Redwood City. During that time, Officer Harp has been an outspoken proponent of Redwood City’s waterfront developments and activities. The Port is pleased to present a resolution in recognition of Officer Harp’s service.
A Motion to Approve was made by Commissioner Aikins and it was seconded by Commissioner Garcia. The motion passed by a unanimous roll call vote of all Commissioners present. Commissioner Miller was absent.
Chairman Castle presented the resolution to Officer Harp and introduced Mayor Barbara Pierce who thanked Harp for his efforts to support improvements to the waterfront and cleaning up of the sloughs, stating that it made a considerable difference to the City. Officer Harp commented that he would not have been able to accomplish all that he did without the help of his partner, Reserve Police Officer, Marty Cooper, who assisted in the removal of debris and abandoned vessels from the waterways. Chairman Castle presented Harp with a photo of Harp and Redwood City schoolchildren aboard the police boat, “Copper Top”. The boat was featured in one of the Port’s annual poster contest and was named “Copper Top” by Redwood City schoolchildren.
Bob Hoffman, past chairman of the Aqua Terra Committee during the clean up process of the waterways, commented that Harp was very instrumental in helping with the clean up, particularly in the area of Steinberger Creek. Altogether, within 17 miles of Redwood City waterways about 123 vessels were removed. Hoffman congratulated and thanked Harp for his assistance.
Chairman Castle introduced Councilwoman, Diane Howard, who thanked Officer Harp for helping Redwood City clean its 17 miles of waterway. Ms. Howard commented that it was not a popular issue to take up when the clean up efforts were first begun. Thanks to the efforts of people like John Harp and Bob Hoffman, Ms. Howard was inspired to move forward. She recently asked Bob Hoffman to head Aqua Terra II in order to continue any clean up needed at this time. Ms. Howard commented that she hopes Officer Harp will be part of that effort and wished much success to Harp in his new position with the San Mateo County Sheriff’s Department.
II. APPROVAL OF MINUTES
A Motion to Approve Minutes of Regular Meeting of October 11, 2006 was made by Commissioner Dodge and was seconded by Commissioner Garcia. Commissioner Aikins abstained and Commissioner Miller was absent. The motion passed by a unanimous voice vote of Commissioners Garcia, Dodge, and Castle.
III. CLAIMS
A Motion to Approve Claims was made by Commissioner Aikins and it was seconded by Commissioner Garcia. The motion passed by a unanimous voice vote of all Commissioners present. Commissioner Miller was absent.
IV. ORDINANCE
A. ORDINANCE OF THE BOARD OF PORT COMMISSIONERS OF THE CITY OF REDWOOD CITY APPROVING AND AUTHORIZING EXECUTION OF LEASE AGREEMENT WITH THE UNITED STATES OF AMERICA (USGS; Wharf Area) – INTRODUCTION
Click here to view the staff agenda sheet and documents for this item.
Executive Director Giari stated that this item (IV-A) is related to item (IV-B) and that he would explain both items at this time.
Giari stated that the Polaris is owned by USGS and conducts research in San Francisco Bay. USGS has requested a berth and small storage area for the Polaris at the Port. The Polaris is currently berthed on Wharf 5. Under the proposed lease agreement, the Polaris would continue to berth at Wharf 5 or at another designated, suitable berth on a permanent basis. The storage area for the Polaris is located near Wharf 5 and consists of 3,000 sq. ft. of open area and a 400 sq. ft. building. The area will be used to store research equipment and supplies for the operation and maintenance of the Polaris.
Giari explained that minor changes have been made to the lease agreement. The first term of the lease has been changed to 11 months in order to coincide with the Federal fiscal year, which terminates September 30. The subsequent years will run from October 1st to September 30. The last sentence of paragraph 1 in the land area lease was deleted and replaced with: “Should the Government hold over the leased area after the effective date of termination, the holding over shall be deemed a tenancy from month-to-month at the rental rate in effect at the time.” Chairman Castle and Commissioner Dodge requested the language in both leases indicate that from time to time the rent can be changed during the hold over period.
Commissioner Garcia asked about the payment for utilities. Giari explained that in the storage land lease, the rent includes electricity and water service to the building. The electric service to Wharf 5 would be sub-metered and billed to the USGS.
Director Giari pointed out a final change in paragraph 5a of the land lease in which the following two provisions have been deleted: “The lessor (Port) has agreed to repair affected asphalt that is noted as a “pre-existing condition” and “Public restroom is provided by the Port and will be maintained by the Port.” Giari stated that the accompanying drawing would be changed to reflect that the location of the public restroom is outside of the leased area.
Commissioner Aikins asked what the cost would be to buy and install the sub-meter for electric service to the wharf. Don Snaman replied that it would be approximately $1,500-$2,000. Chairman Castle asked if the Port currently insures the building. Giari responded that he believes the building is insured by the Port and would confirm it. In response to Commissioner Dodge’s concerns about the property being returned to the Port in the same condition as it was when it was leased and that any environmental spills, etc. would be the responsibility of the lessee, Giari explained that lease agreements with the Federal Government are covered by rules and regulations that set clean up and environmental standards that must be met by the government at the end of the lease. At Chairman Castle’s request, Giari agreed to research those rules and regulations.
A Motion to Approve the Introduction and Waive the Reading Thereof was made by Commissioner Dodge. The Motion was seconded by Commissioner Garcia and was passed by a unanimous roll call vote of all Commissioners present. Commissioner Miller was absent.
ORDINANCE
B. ORDINANCE OF THE BOARD OF PORT COMMISSIONERS OF THE CITY OF REDWOOD CITY APPROVING AND AUTHORIZING EXECUTION OF LEASE AGREEMENT WITH THE UNITED STATES OF AMERICA (USGS; Land Lease) – INTRODUCTION
Click here to view the staff agenda sheet and documents for this item.
A Motion to Approve the Introduction and Waive the Reading Thereof was made by Commissioner Dodge. The Motion was seconded by Commissioner Garcia and was passed by a unanimous roll call vote of all Commissioners present. Commissioner Miller was absent.
V. RESOLUTION
A. RESOLUTION APPROVING SECOND AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement ) – (LEE PUBLIC RELATIONS)
RESOLUTION
B. RESOLUTION APPROVING FIRST AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement) – (NORMAN NEWHOUSE)
RESOLUTION
C. RESOLUTION APPROVING THIRD AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement) – (FAT BOX)
Items V-A, V-B, & V-C were handled as one item.
A Motion to Approve was made by Commissioner Garcia and the motion was seconded by Commissioner Dodge. The motion passed by a unanimous roll call vote of all Commissioners present. Commissioner Miller was absent.
RESOLUTION
D. RESOLUTION IN RECOGNITION OF POLICE OFFICER JOHN HARP’S SERVICE TO THE CITY AND PORT AND HIS EFFORTS TO IMPROVE AND MAINTAIN THE WATERWAYS OF REDWOOD CITY
(Please refer to Item I as this item was moved to the beginning of the agenda.)
VI. MOTION
A. MOTION TO APPROVE AGREEMENT FOR EMERGENCY MANAGEMENT TRAINING AND CONSULTATION ASSISTANCE AND AUTHORIZING EXECUTION THEREOF – (AANKO TECHNOLOGIES, INC.)
Click here to view the staff agenda sheet and documents for this item.
Executive Director Giari stated that Aanko has been providing the Port with professional security consulting services for the past two years. This item is for a new contract with Aanko to provide professional services for emergency management training and consultation assistance. Giari asked Eric Napralla, Port Facility Security Officer, to further explain the tasks covered under the contract. Napralla briefly covered the scope of work including performing a Capability Assessment for the Port and tenants; assistance in designing and facilitating Incident Command Systems (ICS)/NIMS training courses for Port staff; assistance in the design of a primary and alternate Emergency Operations Center; provide the Port with emergency response and security drill consultation under state and federal guidelines; and, provide an audit and update of the ERP/BCP plans.
Commissioner Aikins inquired about researching sources of possible grant funding. Steve Longoria, CEO, Aanko Technologies, Inc., explained that the initial research for sources of grant funding is done concurrently with the Port and once it is determined that the Port will actually pursue a source of grant funding, Aanko will start developing the scope of work, objectives and measured goals to be accomplished for that grant’s submittal.
Director Giari explained that the initial scope of work under agreement with Aanko is for four months at an estimated cost of $34,010. The agreement authorizes the Executive Director to approve additional work, to be approved in advance, not to exceed one year and a total cost of $100,000.
A Motion to Approve was made by Commissioner Garcia and it was seconded by Commissioner Aikins. The motion passed by a unanimous roll call vote of all Commissioners present. Commissioner Miller was absent.
VII. PUBLIC COMMENT
Robert Hoffman, 1228 Maxwell Lane, Redwood City, commented that he is active with the Redwood City Public Library’s Archive Committee. The Archive Committee is producing a book about the history of Redwood City and is launching a fund-raising effort in order to publish this book. Hoffman distributed a brochure outlining the various levels of contribution to the Commissioners and remarked that the Port has already contributed a chapter on the history of the Port. That chapter has been published separately, and is giving much recognition to the Port. Hoffman said the Archive Committee is now requesting financial support from the Port for this new history book of Redwood City.
Applause and congratulations arose from the Commissioners and audience in observance of today being Hoffman’s 88th birthday.
VIII. MATTERS OF BOARD INTEREST
NONE
IX. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari reported that several CalTrain Holiday trains are being decorated at the Port and will be making trips up and down the Peninsula on December 2nd and 3rd collecting toys for tots. Giari recognized the volunteers that are decorating the train on Wharf 5 and the Port’s Operations’ staff for assisting CalTrain with this popular holiday event.
Giari commented that the LBT clean up has started and several tanks have been removed. Commissioner Miller attended a contractor’s meeting yesterday and a full report on the progress of that project will be forthcoming at a future Commission meeting.
X. ADJOURNMENT
At 8:52 a.m. Chairman Castle requested that the Commission adjourn to its next regularly scheduled Meeting of November 22, 2006
The Meeting was adjourned by unanimous voice vote of all Commissioners present. Commissioner Miller was absent.
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