BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – February 10, 2010
MINUTES
I. CALL TO ORDER
8:00 A.M.: Secretary Kastrop, presiding
Commissioners Present: Commissioner Larry Aikins; Commissioner Richard Dodge; and, Secretary Lorianna Kastrop;
Commissioners Absent: Vice Chairman, Richard Claire and Chairman Ralph Garcia, Jr. (Garcia was absent at Roll Call but arrived at 8:05 a.m.)
Staff Present: Executive Director, Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director of Finance & Administration, Cynthia D. Hampton; Manager of Operations, Donald K. Snaman; Accounting Clerk, Linda Hawkins; Administrative Assistant, Margaret Astesano; and, Executive Assistant, Rita F. Artist
Commissioner Dodge led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
Due to a lack of quorum of Commissioners present at the November 25 meeting, approval of the Minutes of Regular Meeting of November 25, 2009 was deferred to the next Port Commission meeting.
A Motion to Approve Minutes of Regular Meeting of January 27, 2010 was made by Commissioner Dodge and Seconded by Commissioner Aikins. The motion passed by a unanimous voice vote of all Commissioners present. Commissioners Claire and Garcia were absent.
III. CLAIMS
Chairman Garcia arrived during the reading of this Motion.
A Motion to Approve Claims was made by Commissioner Aikins and it was seconded by Commissioner Dodge. The motion passed by a unanimous voice vote of all Commissioners present. Commissioner Claire was absent.
At this time, Secretary Kastrop turned the gavel over to Chairman Garcia.
IV. RESOLUTION
- RESOLUTION APPROVING SUBLEASE AGREEMENT – (Portside II DEVELOPMENT) - (f.a.c.e.s., a 501(c) (3) corporation)
Commissioner Kastrop requested that staff include the rent per square foot on future Agenda Sheets for Portside I and II sublease agreements.
A Motion to Adopt was made by Commissioner Dodge. It was seconded by Commissioner Aikins. The motion passed by a unanimous voice vote of all Commissioners present. Commissioner Claire was absent.
V. MOTION
A. MOTION TO APPROVE AGREEMENT FOR PROFESSIONAL ENVIRONMENTAL CONSULTING AND TESTING SERVICES AND AUTHORIZING EXECUTIVE DIRECTOR TO EXECUTE AGREEMENT (Pacific EcoRisk)
Click here to view the Staff Agenda Sheet for this item
Manager of Operations, Donald Snaman, presented the background report on the proposed agreement with Pacific EcoRisk to provide professional services to perform sampling and analyses of berth sediments for Wharves 1, 2, 3, and 4; and, to prepare and present reports to the DMMO of the proposed plan and results.
Commissioner Dodge inquired about the location of the Montezuma dredged material disposal site. Jeff Cotsifas, president of Pacific EcoRisk, explained that Montezuma is near the confluence of the Sacramento and San Joaquin rivers.
Dodge asked if the sampling and testing strategy proposed by Pacific EcoRisk has been approved by DMMO. Snaman responded that the first action taken by Pacific EcoRisk under the proposed agreement is to develop a program which must be approved by DMMO.
Commissioner Aikins asked if there is reason to believe that the PAH’s previously identified would have changed. Cotsifas responded that one would expect that the PAH’s would be in similar places. Sampling and testing would pick up any change in location. Aikins also asked if testing of new sediment is tested separately. Snaman explained that would be determined by the disposal area – if deep-ocean is used, only one sample is required. If we use the Alcatraz site, we must distinguish between the PAH’s previously characterized and the new material that is characterized.
Commissioner Kastrop commented on the sample invoice attached to today’s documents and asked if it would be possible to separate work related to deep ocean disposal versus work related to Alcatraz disposal. Snaman explained that the first half of Exhibit “A” shows the sampling/analyses that would be needed for deep-ocean disposal and the second half of Exhibit “A” shows split samples and the PAH analyses needed for Alcatraz disposal.
Commissioner Aikins inquired about the time line in regards to the window of opportunity for dredging. Snaman said that we need to get started right away in order to get approvals by DMMO by June, which is when the window for dredging opens.
Executive Director Giari explained that before the sampling can be done, the berths must be surveyed in order to get the contours to determine the depth of water. This work will be done first under a separate contract.
A Motion to Approve was made by Commissioner Aikins and was seconded by Commissioner Kastrop. The motion passed by a unanimous voice vote of all Commissioners present. Commissioner Claire was absent.
VI. PUBLIC COMMENT:
None
VII. MATTERS OF BOARD INTEREST:
Secretary Kastrop commented on her idea to hold an annual Port Festival to be held at the beginning of October each year. The Port Festival would be initiated by a committee including Port Commissioners and Staff, City Council members, Civic Cultural Commission members, Sequoia Yacht Club members and other community members. Kastrop said the Port Budget has some funds set aside for special events but that the committee would have to raise donations to match the Port funds. In addition to inviting Port tenants and businesses to participate in the event, the festival committee would also include various information and vendor booths, musicians and entertainers, and would try to schedule a visit by an historic ship as the event’s main attraction. Volunteers hopefully would be recruited to help with the logistics of the event. Kastrop said that she would be willing to organize the committee and bring back to the Port Commission the plans prepared by the committee for an annual festival.
Commissioner Aikins commented that he would support Kastrop working with Port staff first to see how the festival would work with other community events the Port is involved with. Executive Director Giari explained that Staff has discussed this matter with Commissioner Kastrop and Chairman Garcia. In addition to the Port Commissioners and Port staff members, this event would engage other groups in the community. Interest in participating in the planning and holding of a Port festival has been expressed by the Civic Cultural Commission, Redwood City International, the Sea Scouts, and Seaport Industrial Association.
Commissioner Dodge inquired about the cost of the festival to the Port. Kastrop explained that the Port has a special events budget with about $5,000 available for this festival. Kastrop expressed her hope that there would be opportunities to obtain underwriting from other corporate sponsors. Kastrop also explained that she does not anticipate a huge amount of cost because she is hoping to get a lot of volunteer support and said that a reasonable budget for the first annual Port festival would be less than $10,000.
Chairman Garcia suggested that Kastrop move forward with the committee and bring the matter back to the Port Commission for an update at a future meeting.
Chairman Garcia also commented on the lack of funding by the Peninsula Celebration Association (PCA) to hold fireworks on the 4th of July. Garcia said that the Port will not directly participate in obtaining funds but would cooperate by providing a location for the fireworks. Executive Director Giari commented that Don Snaman will attend a meeting later today of the PCA, other organizations interested in participating in the 4th of July events, City staff, and representatives of the Police and Fire Departments.
VIII. EXECUTIVE DIRECTOR'S REPORT:
None
IX. ADJOURNMENT
At 8:40 a.m. Chairman Garcia requested that the Commission adjourn to its next regularly scheduled Meeting of February 24, 2010. A Motion to Adjourn was made by Commissioner Kastrop and it was seconded by Commissioner Aikins. The motion passed by a unanimous voice vote of all Commissioners present. Commissioner Claire was absent.
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