BOARD OF PORT COMMISSIONERS
REGULAR MEETING
WEDNESDAY – February 22, 2006
“DRAFT” MINUTES
I. CALL TO ORDER
8:00 A.M. Vice Chairman Castle, presiding
Commissioners Present: Commissioner Ralph A. Garcia, Jr.; Secretary Lewis D. Miller; and, Vice Chairman John (Jack) Castle
Commissioners Absent: Commissioner Richard Dodge and Chairman Larry Aikins
Staff Present: Executive Director Michael J. Giari; Special Counsel to Port, Francois X. Sorba; Director Finance & Administration, Cynthia D. Hampton; Manager of Economic Development, Steve Wright; Manager of Operations, Donald K. Snaman; Executive Assistant, Rita Artist; Staff Accountant, Evelyn Lim
Commissioner Garcia led the Pledge of Allegiance.
II. APPROVAL OF MINUTES
Due to a lack of quorum of Commissioners present at the February 8, 2006 meeting, Vice Chairman Castle deferred approval of the minutes for that meeting to the next Port Commission meeting.
III. CLAIMS
A Motion to Approve Claims was made by Commissioner Miller and it was seconded by Commissioner Garcia. The motion passed by a unanimous voice vote of the commissioners present. Commissioners Dodge and Aikins were absent.
IV. RESOLUTION
A. RESOLUTION APPROVING SUBLEASE AGREEMENT – (Portside Investors – Phase I Standard Lease Agreement – (Dyna Comp, Inc.)
RESOLUTION
B. RESOLUTION APPROVING SUBLEASE AGREEMENT – (Portside Investors – Phase I Standard Lease Agreement) – (Redwood Produce)
RESOLUTION
C. RESOLUTION APPROVING FIRST AMENDMENT TO SUBLEASE AGREEMENT – (Portside Investors – Phase I Lease Agreement) – (Stockbridge Leasing Company)
RESOLUTION
D. RESOLUTION APPROVING SUBLEASE AGREEMENT – (Portside Investors – Phase I Standard Lease Agreement) – (New Generation Builders)
Items IV-A & IV-D were handled as one item.
A Motion to Adopt was made by Commissioner Miller. Commissioner Garcia seconded the Motion and the Motion passed by a unanimous roll call vote of the Commissioners present with Commissioners Dodge and Aikins absent.
RESOLUTION
E. RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF BOAT LAUNCHING FACILITY CONTRACT WITH THE CALIFORNIA DEPARTMENT OF BOATING AND WATERWAYS – (REDWOOD CITY BOAT LAUNCHING FACILITY)
Executive Director Giari gave a brief explanation of the background for this item. Launch Ramp Background
Robert Hoffman of 1228 Maxwell Lane, Redwood City, CA congratulated Port staff on the success of their work with the Dept. of Boating & Waterways (DBW) in order to obtain this grant for improvements to the Port’s boat launching ramp facility. Vice Chairman Castle thanked Hoffman for his comments and agreed that Port staff deserved recognition for their efforts.
Vice Chairman Castle asked what actions would be taken next in order to move ahead with the project. Executive Director Giari responded that a proposal would be drafted for engineering firms to bid on. He said that due to the many different types of work in this project, it must be determined whether or not to go out to bid with one general construction contract or split the work into separate contracts. Various elements involved would include a new dock that will require pile driving, upgrades to the public restrooms, replacement of the concrete ramp, and other improvements to the facility. The next step would be to submit plans and specifications to DBW for their approval in order to go out to bid for construction of the project.
In response to inquiries from the Commissioners about the permits required and whether or not an Enviornmental Impact Report would be necessary, Giari stated that permitting will be required from BCDC and other agencies. He explained that an Initial Study, which is part of the CEQA process, will be performed. The Initial Study will determine the kind of environmental document to file for this project.
Vice Chairman Castle asked for details regarding the $144,000 for escalation that is in the report. Giari answered that because contracts with DBW sometimes take a long time to complete, an escalator is included to help offset increased costs related to construction materials. Castle stated for the record that this project will not be completed overnight.
A Motion to Adopt was made by Commissioner Miller. Commissioner Garcia seconded the Motion and the Motion passed by a unanimous roll call vote of the Commissioners present with Commissioners Dodge and Aikins absent.
V. PRESENTATION
Redwood City Library Foundation’s Campaign for Books Library Presentation
By: Georgi LaBerge and Jeff Gee
Ms. Georgi LaBerge, Board Member of the Redwood City Library Foundation, and Jeff Gee, Executive Director of the Redwood Shores Community Association, addressed the Port Commission regarding support of its campaign for books for the new Redwood Shores library in Redwood City.
Jeff Gee gave a brief explanation of the construction of the building while referring to his PowerPoint presentation. The location of the new library will be at the corner of Marine and Bridge Parkway in Redwood City. He commented that there is a community need and a large base of community support for this new library. The City hopes to break ground in May 2006 and open in late summer of 2007.
Ms. LaBerge said the Redwood City Library Foundation began its campaign for books in July 2004 and has raised more than $325,000 to date. The Foundation hopes to reach the halfway mark ($375,000) in early 2006 and then open the campaign to the public in the spring.
Vice Chairman Castle commented that about 14% of the population of Redwood City is hard of hearing. When it became apparent that the Redwood City main library needed to be updated in order to be accessible to the hard of hearing, the Redwood City Library Foundation stepped up and resolved the situation. Castle stated that he would like today’s request from the Redwood City Library Foundation to be brought before the Port Commission at a future meeting in order to determine how to fit a donation into the Port’s budget. He thanked Ms. LaBerge and Jeff Gee for a well done presentation and congratulated them on their ambitious plans for a new library in Redwood Shores.
VI. PUBLIC COMMENT
None
VII. MATTERS OF BOARD INTEREST
None
VIII. EXECUTIVE DIRECTOR'S REPORT
Executive Director Giari reported that a shipment of bauxite for International Materials Inc. (IMI) was recently unloaded at the Port. This is the fifth shipment of bauxite received at the Port in the last two years. Although bauxite shipments are not as frequent as some of the other commodities handled here, the operation involves the cooperation of a number of parties at the port. IMI does not have its own lease terminal but the Port has been able to accommodate them under a temporary permit to use space and CEMEX has allowed the bauxite to be stored on their property. Executive Director Giari thanked CEMEX for their cooperation, which has made the handling of this cargo at the Port of Redwood City possible.
Giari reported on his attendance at the California Marine Affairs and Navigation Conference (C-MANC) Winter Meeting that was held in San Diego, CA on February 9-10. One of the points of discussion at the meeting was plans for the C-MANC delegation to meet in Washington, DC on March 6-7, 2006 with the Corps of Engineers, Office of Management and Budget, and congressional representatives to talk about the Corps of Engineers’ civil works budget and what ports might expect in the future.
IX. ADJOURNMENT
At 8:40 a.m. Vice Chairman Castle requested that the Commission adjourn to its next regularly scheduled Meeting of March 8, 2006. A Motion to Adjourn was made by Commissioner Garcia and was seconded by Commissioner Miller.
The motion passed by a unanimous voice vote of the commissioners present with Commissioners Dodge and Aikins absent.
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